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Indiana University School of Medicine
Indiana University School of Medicine
Medical Student Portal

Hospital Onboarding

Before beginning Phase 2 clinical rotations, Indiana University School of Medicine students must complete site-specific onboarding requirements for each health system where they are assigned. These onboarding processes ensure access to clinical systems, badges and required training prior to the start of rotations.

For detailed, step-by-step onboarding instructions, timelines and submission guidance, please visit your Canvas Phase Onboarding course.

If you don’t have access to a Canvas Phase page, please email compreq@iu.edu for detailed instructions.

Participating Health Systems

Students may be required to complete onboarding for one or more of the following health systems, depending on rotation assignments:

Students rotating at IU Health facilities must complete required education modules, Cerner access preparation and IU Health specific ID badging.

If you have questions or encounter any issues, please email docs@iuhealth.org and CC compreq@iu.edu for assistance.

Students rotating at the VA must complete federal onboarding requirements including background screening, fingerprinting, training modules and PIV badge access.

  • Complete the form at least 30 days prior to your clerkship start date.
  • You will need to complete the onboarding process even if you are only working at an outpatient clinic on occasion during your rotation.

All students — including those who have previously rotated at the VA — must complete onboarding for the 2026–2027 academic year.

You’ll need to have a Real ID-compliant form of identification to get into any VA facility. This is a federal requirement, and it applies to everyone entering VA campuses for official purposes, including clinical clerkships.

For more information about Real ID requirements and how to obtain one, please visit the Department of Homeland Security website.

VA Parking Information

All medical students will no longer be able to park at the VA (includes all parking areas) due to limited parking spaces. Students will need to park at IU Indianapolis and walk over to the VAMC. The VA police are strongly enforcing these parking rules and issuing tickets.

If you need temporary Student Affiliate Parking, please complete the Student Affiliate Parking Pass Request Form. Please allow two weeks for processing.

Students assigned to Community Health Network facilities must complete network-specific onboarding and attend required orientation and Epic certification.

All students — including those who have previously rotated at Community Health — must complete onboarding for the 2026–2027 academic year.

Advance notice (30–60 days) is required to ensure timely onboarding.

Orientation

Orientation is required for students (prior to ALL onsite activities) and includes:

  • Issue of your network ID badge and access card, training and certification for Community’s intranet and EPIC system (regardless of previous experience).
  • There will now be two required activities for students on their assigned Monday class. The first is virtual and the second is in-person. To be approved for Monday orientation and training, students must be available virtually (8-9:30 a.m.), and in-person (10-10:30 a.m.). Following completion of both activities at approximately 10:30 a.m. Mondays, students will be fully credentialed and approved to proceed with onsite training.
  • Prior to beginning onsite activities, student orientation and Epic certification are required (in-person class). This is part of our Epic agreement with Medical Staff Services and is non-negotiable.
  • If you have questions or encounter any issues, please email the medical education manager at smcnew@ecommunity.com and CC compreq@iu.edu for assistance.

EPIC Training at Eskenazi Health

If you are scheduled to complete a clinical rotation at Eskenazi Health you will be required to complete their Epic training syllabus. IU School of Medicine Compliance will provide you with your personal log in details, and the instructions below will help you activate the various accounts needed to function at Eskenazi Health.

For instructions, go to your class's credentialed link: 

Need Additional Help?

Additional clinical onboarding guidance may also be provided by your statewide course coordinator, clerkship coordinator or regional campus coordinator. Questions related to compliance or documentation should be directed to IU School of Medicine Compliance at compreq@iu.edu.