Indiana University School of Medicine Privacy Statement
At the Indiana University School of Medicine, we are committed to protecting the privacy and confidentiality of personal information entrusted to us. As part of Indiana University (IU), the university’s Privacy Policy statement outlines how IU collects, uses, and safeguards personal information. By accessing and using this service, you acknowledge and consent to the practices described in this policy.
For additional information specific to this website, please review the following privacy notice.
Applicability
This privacy notice applies only to the Indiana University School of Medicine website (https://medicine.iu.edu) and explains our practices concerning the collection, use, and disclosure of visitor information. Other units at the university may collect and use visitor information in different ways. Therefore, visitors to other university websites should review the privacy notices for the particular sites they visit. The IU School of Medicine is not responsible for the content of other websites or for the privacy practices of websites outside the scope of this notice.
Changes
Because internet technologies continue to evolve rapidly, the IU School of Medicine may make appropriate changes to this notice in the future. Any such changes will be consistent with our commitment to respecting visitor privacy, and will be clearly posted in a revised privacy notice.
Collection and Use
Passive/Automatic Collection
When you view pages on our site, the web server automatically collects certain technical information from your computer or about your connection.
The IU School of Medicine site is hosted on Microsoft Azure, a cloud based web-hosting environment. For more information about privacy practices related to Microsoft Azure, read about Privacy in Azure.
Continued use of our website indicates consent to the collection, use, and disclosure of information as described in this notice.
Some technical information is retained in aggregate; it may not have a current retention/deletion schedule.
Active/Manual/Voluntary Collection
Other than automatically collected technical information about your visit (described above, or cookies, described below), we may ask you to provide information voluntarily, such as through forms or other manual input—in order to make products and services available to you, to maintain and manage our relationship with you, including providing associated services or to better understand and serve your needs. This information is generally retained as long as you continue to maintain a relationship with us.
Your providing this information is wholly voluntary. However, not providing the requested information (or subsequently asking that the data be removed) may affect our ability to deliver the products or service for which the information is needed. Providing the requested information indicates your consent to the collection, use, and disclosure of this information as described in this notice.
Information we may actively collect via forms could include:
- The email addresses of those who communicate with us via email
- Name
- Address
- Telephone number
- Information volunteered by the visitor, such as preferences, survey information and/or form completions
Information Usage
This information is:
- Used for internal review
- Used to customize the content and/or layout of our page for each individual visitor
- Used by us to contact visitors for marketing purposes
Information Used For Contact
If you supply us with your postal/mailing address:
- You may receive periodic mailings from us with information on new products and services or upcoming events.
If you do not want to receive such mailings, or would like to be added to our “do not share” list, please let us know by sending us an email at the listed address.
Information Sharing
We may share aggregate, non-personally identifiable information with other entities or organizations.
We may share personally identifiable information with other entities or organizations, under the following circumstances:
This information is:
- Not shared with other organizations for commercial purposes
- Shared with agents or contractors who assist in providing support for our internal operations
- Disclosed when legally required to do so, at the request of governmental authorities conducting an investigation, to verify or enforce compliance with the policies governing our website and applicable laws, or to protect against misuse or unauthorized use of our website
We may provide this information to:
- Other Indiana University units/departments/schools
- Contracted university agents/organizations
We may make some personally identifiable information available, such as:
- Your name
- Your email address
- Other contact information, such as address or telephone number
Except as provided in the Disclosure of Information section below, we do not attempt to use the technical information discussed in this section to identify individual visitors.
Cookies
A cookie is a small data file that is written to your hard drive that contains information about your visit to a web page. If you prefer not to receive cookies, you may configure your browser not to accept them at all, or to notify and require approval before accepting new cookies. Some web pages/sites may not function properly if the cookies are turned off, or you may have to provide the same information each time you visit those pages.
In order to customize the information and services offered to you, our site uses cookies to:
- Store visitors' preferences
- Record user-specific information on what pages users access or visit
- To record past activity at a site in order to provide better service when visitors return to our site
- Ensure that visitors are not repeatedly sent the same banner ads
We may share anonymous, aggregate information collected from cookies with contracted organizations to help improve your visit experience or for remarketing purposes.
Children
This site is not directed to children under 13 years of age, does not sell products or services intended for purchase by children, and does not knowingly collect or store any personal information, even in aggregate, about children under the age of 13. We encourage parents and teachers to be involved in children's internet explorations. It is particularly important for parents to guide their children when they are asked to provide personal information online.
Use of Third-Party Services
This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses cookies (described above) to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including possibly your IP address) will be transmitted to and stored by Google. For more information, please visit Google's Privacy Policy.
To try to bring you the best web experience possible, we have relationships with other companies that we allow to analyze traffic to our websites and serve you relevant ads across various platforms.
More information about these services can be found at the following sites:
- https://policies.google.com/privacy
- https://support.google.com/adspolicy/topic/1626336
- https://about.ads.microsoft.com/en-us/resources/policies/microsoft-advertising-privacy-policy
- https://www.facebook.com/about/privacy/
- https://www.linkedin.com/legal/privacy-policy
Security
Due to the rapidly evolving nature of information technologies, no transmission of information over the internet can be guaranteed to be completely secure. While the IU School of Medicine is committed to protecting user privacy, it cannot guarantee the security of any information users transmit to university sites, and users do so at their own risk.
- We have appropriate security measures in place in our physical facilities to protect against the loss, misuse, or alteration of information that we have collected from you at our site.
- Once we receive user information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems.
- We will comply with all applicable federal, state and local laws regarding the privacy and security of user information.
Links to Non-University Sites
The IU School of Medicine is not responsible for the availability, content, or privacy practices of non-university sites. Non-university sites are not bound by this privacy notice policy and may or may not have their own privacy policies.
Privacy Notice Changes
From time to time, we may use visitor information for new, unanticipated uses not previously disclosed in our privacy notice.
We will post the policy changes to our website to notify you of these changes, but only data collected from the time of the policy change forward will be used for these new purposes. If you are concerned about how your information is used, you should check back at our website periodically.
Contact Information
If you have questions or concerns about this policy, please contact us at:
Indiana University School of Medicine
340 West 10th Street
Fairbanks Hall, Suite 6200
Indianapolis, IN 46202-3082
If you feel that this site is not following its stated policy and communicating with the owner of this site does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, please contact the chief privacy officer through the University Compliance and Policy Office, 812-855-UIPO (812-855-8476), privacy@iu.edu.